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4 benefits of Using Outsourced Headcount

Outsourcing has become an increasingly popular strategy for businesses looking to reduce costs and improve efficiency. One area where outsourcing can be particularly effective is in managing headcount.

Headcount refers to the number of employees that a company has on its payroll.

Outsourced headcount, therefore, refers to the number of employees who are not directly employed by a company but are instead hired through an outsourcing company or a third-party provider.

So, in this article, we will be focusing on the benefits of using outsourced headcount.

Benefits of Using Outsourced Headcount

1. Access to Specialized Skills and Expertise

Outsourced headcount gives access to professionals in any industry, in a shorter amount of time. This breaks the limitation of getting difficult tasks to be done. For example, a company that needs to develop new HR software may not have the necessary in-house expertise to do so. By outsourcing to a specialized provider, they can access the necessary skills and resources without having to invest in expensive training or hiring new employees.

Some of these skills include Accounting, Marketing, Sales, IT management, Administrative task, Customer Service, and logistics. You also have the advantage of changing resources if the person is not performing up to your expectations, without experiencing downtime

2. It can help companies scale more effectively:

Whether you are a small business owner or a large corporation with rapid growth, using outsourced headcount can be a great benefit for you. For example, a company that experiences rapid growth may find it challenging to hire and train new employees quickly enough to keep up with demand. Outsourcing can provide a more flexible solution that allows companies to quickly scale their operations as needed. These enable contract staff easily fit into any area of the company without necessarily following through the onboarding process like training, preparation of new hire work paper, setting of workspace, and procurement device. As a startup or small business you can do “more with less”.

3. Access to improved software for Your Business Without any Extra Cost

What scares most business owners is the payment of new software for their in-house staff. Most outsourced employees are already equipped with the right software and tools for any job, so you do not need to be saddled with the responsibility of getting software. An example of software commonly used today for business operations is automation software. 

Automation software are tools and applications that automate various business processes and tasks. These software solutions can help companies streamline their operations, reduce errors, and improve productivity.

Some examples of tools include

  1. Customer Relationship Management (CRM) software – this software is used to manage customer interactions and relationships, including sales and marketing. An example is Hubspot. HubSpot is a comprehensive marketing automation platform that helps businesses automate and streamline their marketing processes. It offers features like email marketing, lead capture, social media scheduling, and analytics.
  2. Zapier: Zapier is a popular automation tool that allows businesses to connect various apps and automate workflows. It integrates with over 5,000 apps and enables businesses to automate tasks like data entry, email marketing, social media, and more. Zapier’s automated workflows are easy to manage directly in the intuitive drag-and-drop editor. That means you do not need to use a code.
  3. Airtable: Airtable is a collaborative database tool that offers automation features like automated workflows, scheduled tasks, and notifications. This tool can also be used for a range of business processes, including project management and customer relationship management.

4. Ability to improve current processes and procedures, as well as bring in new ideas

By using outsourced headcount your internal team will grow, as they will collaborate with new staff who has been exposed of other ways of operating or doing business. Think of it as having a consultant working with you to help you improve your operations. Leverage this resource to pick their brains as to what systems, processes and procedures they have used in the past which can help you grow.

Usually outsourced staff have also worked in different industries, and there might be similarities with your industry that you can apply.

Whether you are a small business owner or a large corporation with rapid growth, using outsourced headcount can be a great benefit for you. For example, a company that experiences rapid growth may find it challenging to hire and train new employees quickly, while making sure you are filing the appropriate taxes and withholdings to meet labor law requirements.

If you’re looking into, or are interested in hiring outsourced staff, we can help you find the right candidate and team for your project.

We offer a wide range of outsourcing solutions that can help you streamline your operations, reduce costs, and increase productivity.

Our team of experienced professionals is dedicated to providing you with the highest quality outsourcing services, tailored to meet the unique needs of your business. From human resources and payroll processing to customer service and IT support, we have the expertise and resources to handle all of your outsourcing needs.


1. Take Advantage of Technology

Are you using the right technology for your business processes? The use of modern technology in business processes can help improve productivity and efficiency.

Today, many businesses have used automation to boost efficiency and productivity, while reducing costs. Automation can also help improve the accuracy and quality of tasks, processes, and reports while freeing up employees to focus on higher-level tasks. This can include things like marketing automation, lead capture, Customer Relationship Management CRM, finance automation, and even in the area of HR.

Some example of automation tools you can use to optimize your business in 2023 includes:

Asana Project Management tool: Due to its robust automation features, you can:

  • Provide updates and notifications to team members within the platform and also outside the platform so that everyone is on the same page.
  • Set your own automation rules or workflows using Asana. That is a trigger that activates the rules and an action that is performed. For example, You can automatically route new tasks to a team member if the previous task is complete, or when a task is created, you can auto-assign a team member based on the job profile. This gives the team leader the leverage to free up time and focus on other tasks.

UiPath HR Automation Tool: Uipath HR Automation is one of the most robust Human Resource automation software. With this software, you can simplify your day-to-day human resources operation such as reporting, enrolling, and tracking contingent workers, and updating employee contracts and documentation. You can also perform end-to-end HR operations within the department like; data extraction and monitoring of team members deliver educational materials, help managers build performance plans, and track employee training.

Penneo Sign Automation tool for Finance. It helps companies to automate their signing and document management workflows. Also, you can manage your sales agreements, employment contracts, and annual reports, and also determine when and how often your clients should be reminded to sign the required contracts, agreements, and notices.

2. Leverage Digital tools for marketing

Nowadays most business is shifting focus to online marketing. The use of Digital marketing tools is the best way to reach your customers, and it’s also the best way to keep them coming back. The internet provides an endless number of ways to reach people and build relationships.

An example of a tool used is HubSpot.

Hubspot: Hubspot is a full-fledged digital marketing software used to manage your social media, track emails, and manage your leads. With HubSpot, you can manage customer contacts, track website activity and lead, create personalized emails for each contact depending on the campaign, set up automated workflows, measure performance, and more.

3. Avoid Flaws

When we make mistakes in business, they can be costly and damaging. But there are other ways to avoid making mistakes in your business.

Firstly, management should create manuals containing company policies that are specific to the organization along with other key procedures of daily tasks. In instances where business processes might need more clarity, instructional videos can be used.

Secondly, conduct a post-event meeting to discuss the mistake. Factors that attributed to the mistake should be taken into consideration so that it won’t happen again.

Lastly, don’t be afraid to ask for help from others when necessary! It doesn’t matter how experienced you are—if someone else has better ideas about how to improve your business than what you have right now, then maybe it’s time for an update!

You can also use a tool like MakerInsights to help in making business decisions in the areas of marketing, product, and even investment. This artificial intelligent AI tool draws up insights and feedback from customers to help you make quick, confident decisions and deliver efficient productive assortments at the right prices throughout the season.

4. Make sure your systems adapt to meet your business needs, whether you need to upscale or downsize.

For example, if your business is growing at a rapid rate, it’s probably wise to use a scalable approach. This will allow you to scale up and down as needed without having to worry about having too much overhead or large infrastructure.

Another thing is that you’ll have less risk when using this approach because fewer variables could cause problems down the line. Plus, it’s easier to scale back if things get too big or too small!

You also don’t have any major decisions like hiring or firing employees which can be expensive and time-consuming when done wrong (this can also happen in other ways). So if you want to grow your business quickly with less risk, this might be the best option for you!

4. Outsource the Best Talents

Most companies outsource what they are not good at. This helps them get more results quicker because outsourcing brings the right experts to handle tasks which be difficult to handle.

Also, Outsourcing has benefits like:.

-Saving employer-related costs, such as employment taxes and benefits

-More time for the employer to focus on his core business, which means that he will become more successful.

-Saving a lot of money due to lower salaries but good quality employees.

Are you looking for how to optimize your business process in 2023?

At Garrick Solutions, we optimize business processes through automation processes in all areas of your business. Our focus is to find a solution that fits your company’s size, industry, and financial budget. We aim to support you in long-term, cost-effective, sustainable growth.

Ready to optimize your business today?

Schedule a free consultation today

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